Effective Use of Language.The Need For Language
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As a writer, it is important not just to consider what you say, but how it is said by you. To communicate effectively, it is really not adequate to have well organized ideas expressed in complete and sentences that are coherent paragraphs. One must also look at the style, tone and clarity of his/her writing, and adapt these elements to the reading audience. Again, analyzing a person’s audience and purpose is key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and will not bring to mind specific images that are visual. Consider the two sets of statements below. The statement at the top is abstract, however the statements become increasingly concrete and specific toward the bottom.
He could be a roommate that is bad is lazy and discourteous
He could be untidy and unclean
He does not tidy up his own messes
He leaves his dirty dishes from the kitchen counter
Your relationship with John is unacceptable
you may not get on well with John
You and John have lots of arguments you and John too insult each other much
You and John call each other derogatory names
Notice just how much more beneficial the statements become as the language becomes more concrete and specific. The statements at the very top, which are far more abstract, can be interpreted in lots of ways that are possible and leave many questions answered. The statements at the end, that are more concrete, are less available to multiple interpretations.
A hallmark of effective writers could be the capability to express the specified message in as few words as you can. Good writers, in other words, use language which can be to-the-point and straightforward. Think about the following examples.
(1) It is widely discussed by employees that many of those will likely to be obligated to change jobs and take on new responsibilities when the merger takes place between your two companies.
(2) before carefully deciding about if the person on essay writer trial is guilty or innocent in this instance, the members of the jury must certanly be certain to carefully think of, ponder and think about all the important and relevant testimony in the situation.
Notice how long-winded these sentences are, and just how easily they may be shortened and simplified. A significant part of revising and editing involves re-phrasing sentences to get rid of wordiness that is excessive. One method to reduce wordiness is always to eliminate words that are redundant phrases. Consider example one above. The phrases “to improve jobs” and “take on new responsibilities” are redundant, and could be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be sure to carefully think about, ponder and reflect on. ” contains three ways of saying the thing that is same. This sentence could be improved simply by using only 1 of the phrases that are key “. to reflect on. “
A second solution to reduce wordiness is always to eliminate “filler” words which serve no purpose in the sentence. Consider example one above. Replace the phrase “. as soon as the merger takes place between the two companies” with “. when the 2 companies merge.” Consider example two above. Spot the excessive wordiness in the next phrase: “Before making a decision about whether or not the person on trial is guilty or innocent in this case . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that which the readers easily recognize and understand on a regular basis because they use it. One of the most important functions of language would be to build “homophily” or a feeling of commonality with a person’s readers. Language which can be foreign and unfamiliar into the reader tends to emphasize the differences between reader and writer, and makes the message difficult to understand. Simply by using language this is certainly familiar towards the reader, the message is likely to do have more impact.
Think about the examples that are following.
An assignment directed at a class of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis regarding the Existentialist perspective when it comes to living that is contemporary. You really need to adumbrate the true points which represent the sine qua non of one’s analysis.”
A letter delivered to senior high school students warning them for the risks of an unhealthy diet:
“Individuals who maintain a diet of high fat content are confronted with an elevated danger of developing atherosclerosis, which can be a buildup of fat deposits regarding the inner walls associated with arteries. This disorder can reduce or cut from the flow of blood when you look at the arteries serving the most important organs for the body. This could lead to poor health.”
Both in examples above, the language which is used is unfamiliar towards the readers. As a result, the message loses its impact.
Precise and Clear Language
The usage of appropriate language is a tricky matter because the meaning of words is relative and situational. Quite simply, words can be interpreted in different ways by differing people in numerous situations. Because of this good reason, it is critical to choose language which can be as precise and clear as you can. The more precise and one that is clear use of language becomes, the fewer the sheer number of possible interpretations for a note. Consider the following words. What numerical value would you assign every single of these? If something is “probable what percentage associated with right time does it occur? P>
Would other people assign the same value to these words while you did? In fact, the product range of values varies greatly because these terms are relative: they could mean different things to different people in various situations. How could one be more precise in his/her utilization of these terms?
Think about the examples below. Realize that these terms can differ widely into the meaning to people that are different. The simplest way to use such relative terms, then, is to compare them to something concrete and “known” into the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. Compared to that Lexus, it really is inexpensive.”
Think about the following examples. Note the confusion that is potential ambiguity within these phrases.
(1) Why the student body should continue in this state of apathy is not really understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied into the classroom but political habits on campus usually do not seem to take advantage of such labor.
(4) He’s an interesting individual.
(5) It is difficult to estimate how many people affected by AIDS.
All the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your young ones when Baking Cookies
(2) Safety Experts Say School Buss Passengers must certanly be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in a decade
(5) Eye Drops Off Shelf
In short, it is wise to consider carefully regarding your selection of words and their potential interpretations. To communicate effectively, precise and language that is clear essential.